Don’t Be a Slob: Organization, Part 1

(As previously see on the HelaWrite blog.)

It’s the last quarter of the year, and most of us can’t even remember the great resolutions we made at the beginning of the year. Though you may know how I feel about resolutions (I prefer setting goals instead), being in a mind-frame of wanting to change habits is a good thing. Why? Because this post is about changing the habit of being messy (or a clutter-bug). 

Spring isn’t the only time to clean out your attic (etc.), so don’t put off a good thing until later. NOW is the time to make a change, specifically with your office.


Let’s get physical. And by physical, I mean: Let’s explore some ways to physically de-clutter your work life, step-by-step.

     1. Make a list of essentials.

  • What/how many office supplies do you need? Do you need 15 Sharpies, or 5?
  • Do you need a new chair or desk? Is it time to say goodbye to furniture on the cusp of death?
  • Do you need a smaller/larger bookshelf? Do you even need one at all?

     2. Make the switch to digital filing.

  • Trust me: you do NOT need a ginormous, physical file in this day and age. Scanners and even cameras on our smartphones have made life so much easier. Scan and upload important documents, then shred the physical copy. Make sure you have 2-3 backups!
  • Evernote, Dropbox, and Google Drive are some great places to use for digital storage.

3. Speaking of digital filing: Purge old files.

  • I try to purge my files at least 2-3 times per year. It makes a huge difference, since I only keep a small file container.
  • You should keep your tax returns and old pay stubs for at least 3-7 years, depending on how you filed. (I personally keep all my records for 7 years, just in case.) After that, shred them.
  • Archive prior years’ files (that are still important) by either making them digital OR physically file them in a secondary storage container. I keep both my current and archived storage containers up-to-date.
  • Shred junk. You know what I’m talking about: Those old papers you thought were super important (like those notes from college Statistics that you swore you’d need 10 years later) and recycle them, or shred them if they contain sensitive and private information.
  • Shred old bank/account statements and credit/insurance/school/etc. cards. Statements from years prior can now be downloaded in seconds from most financial institutions, so stop hoarding them!

      4. Make your space presentable.

  • Sure, some of us thrive in chaos and we like a little “creative clutter.” But what about all those times you couldn’t find your favorite container of glitter paper clips? Or that time you spilled your third cup of coffee all over your client’s contract? Find what works for you, but don’t be a slob and keep things tidy.
  • Make your space your own. Make it a functioning, feng shui space in which you actually like to work. Chances are, you’ll increase your productivity.


     5. Donate anything useable that you don’t need.

  • I think this one is pretty self-explanatory.

     6. Update your resources.

  • Do you have important reference books that are out of date? Donate/sell your old ones and buy the latest edition as needed.
  • Make sure your reference charts are up-to-date as well. An example that comes to mind is a chart/poster that serves as a quick reference for formatting (i.e. MLA, Chicago/Turabian, APA, etc.).

Tomorrow, we’ll look at digital organizing–FUN! Be sure to come back for that topic.

Are there other organizing/purging tips you have that I didn’t cover in this post? Feel free to leave a comment!

Monday Motivation: MLK Jr. Special

(As previously seen on the HelaWrite blog.)

If MLK, Jr. were still alive today, I believe he’d still be holding large-scale rallies to promote acceptance of others; only, people would be tweeting about them and creating Facebook events. But what does acceptance and MLK, Jr. have to do with business? More than you might think, actually.

Acceptance plays a key role in developing a business or organization. It helps leaders to be better listeners as they keep an open mind to new ideas. It helps our jobs become a place where diversity–in all aspects–is celebrated. NOT tolerated, but celebrated. It helps to break down culture and communication barriers as peers learn how to work in harmony with one another, creating a healthy workplace. And most importantly, it encourages everyone to think outside the proverbial box in order to generate better solutions to pressing issues.

That being said, here are two great articles to read, aligned with the theme of MLK, Jr., acceptance, and business lessons we can learn from the man who coined, “I have a dream…”

1. Martin Luther King by Jack E. White of TIME Magazine

Summary: This is a great article from the 90’s (vintage!) about Dr. King. It touches on a brief history of the the Civil Rights Movement, and MLK, Jr.’s cause. White reminds us of the ever-growing need for equality in the present, stating that King was demanding justice–not citing some “…Hallmark card-style version of Brotherhood.”

2. 5 Entrepreneurship Lessons from Dr. Martin Luther King, Jr. by Joseph Steinberg of Forbes

Summary: This article is especially encouraging for entrepreneurs and dreamers alike. He analyzes some aspects of King’s life and cause, and gives us 5 important lessons as a takeaway. Though this article focuses more on the business side of things, Steinberg does mention the issues of racism and prejudice.

Today, I personally am taking some time to reflect on the things that Martin Luther King, Jr. did for humanity. I’m also taking the time to reflect on what that means for me as a business owner and human citizen. It makes me angry and appalled to think about the problem of racism, lack of acceptance, and prejudice that still exists all around us. And it’s not just in the U.S.; it’s everywhere.

I think that being a leader–whether in business or otherwise–demands something greater to surface from me than just seeing “results” or “success.” I think it has more to do with responsibility to my fellow man more than I realize. I believe that caring for one another and striving to make the world a better place through our passions and talents are at the heart of good business practices. And that’s something I can learn from the life of Martin Luther King, Jr.

My mantra/coin phrase as a fiction author is: “Always dream big.” That’s what Dr. King told us to do. To dream big about the future while we discover how to change the world and its bad practices.

So, whether you’re a business owner, manager, employee, stay-at-home-mom/dad, student…whatever you do as a vocation…I’d like to encourage you to dream big and take some time today to reflect on lessons you can learn from Martin Luther King, Jr. and how you can implement them into your every day life. Enjoy the day and create some amazing opportunities for yourself and your fellow man.

Image via Flickr Creative Commons.

Image via Flickr Creative Commons.