Running a business is a lengthy and difficult process. There are employees to manage, people to deal with, deadlines to meet, and finances to manage. Most companies hire squadrons of employees to handle most of the specialized tasks such as human resources and finances, but finding people locally can be a challenge.
Recruiting presents a difficult decision for almost every business. Do you train someone without qualifications for a cheaper price, or do you wait to hire someone that has experience? Unless you’re lucky, both of them are time-consuming choices that aren’t good for the growth of a business. A company needs fast and immediate results.
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Instead of recruiting anyone at all, why not turn to outsourcing?
You don’t need to hire anyone for long periods of time, there’s no need to pay them a monthly salary, there are no benefits to promise them, and you can hire specialized services for a lower price than it costs to recruit, train, and keep a worker.
Let’s use an example. If you’re running a business that uses computers connected to a network, chances are you’ll consider hiring an IT professional to help manage your hardware. However, there isn’t much for that person to do outside of fixing small issues. When there are hardware failures, all it takes is a replacement or repairman to deal with.
Instead of paying someone a salary to only work during specific tasks, teach your employees basic tech skills and instead, hire someone with a CITP Certification to deal with any hardware failures, upgrades, and maintenance issues. You’ll get professional advice and suggestions on how to improve your computers, and you pay on a per-job basis instead of a monthly salary. You don’t need to interview the person either because it’s guaranteed that they’ll know what they’re doing.
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Cheap Growth, Quality Results
There are many other tasks in the office that don’t require permanent employees. A lot of temporary work such as design can be done by freelancers, and roles such as financing can be handled by yourself with the help of online software or outsourced to a dedicated professional.
Outsourcing removes much of the hassle when hiring a new employee. Certain areas of the world will undoubtedly have less talent among the working population, and it can be a challenge trying to run a business in an area where workers are unqualified.
By opening up your business to outsourcing and freelancing, you’re opening up your doors to the entire world. There is an almost limitless amount of talent to recruit in the world, and advertising your services on the internet is guaranteed to get results as long as you post your job listings in the correct channels. Of course, you’ll still have to do a brief background check and ask for their experience, but do keep in mind that many freelancers use their portfolio to convince potential clients, not their qualifications.
Companies that outsource work have their own recruitment policies and demands. They wouldn’t hire someone who didn’t meet their standards, so you’re guaranteed to get someone knowledgeable and professional when you outsource your tasks.
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It’s just four walls, a floor, and a ceiling—how much thought do you really need to put into your office? Actually, quite a lot. What you do with this space can make or break you, as a good office design will essentially support and enhance your business in many ways.
If you want to succeed, you have to consider what you do with your office. Investigating and researching what makes a good office is advisable. Spend some time planning and thinking about the best way to go about things.
If you already have an office and want to make some changes, consider speaking to colleagues too. They might be able to enlighten you about the aspects you hadn’t considered. Here are some of the reasons why the perfect office space will help to boost your business.
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First Impressions Count
If you run a business where clients and customers come into your office, a well thought out and aesthetically pleasing space will make a positive impression. It will make your company seem well polished and legitimate; on the other hand, meetings held in an outdated or drab space may be putting people off. In the cut-throat world of business, is this really a risk you can afford to take?
Your customers or clients could simply go to your competitors instead. Think about the aesthetics; light-colored walls will make the space feel bigger and airier. Good quality furniture will look nice as well as being practical. Plants and greenery bring the space to life and have also been shown to have wellness benefits in the office. Plus, good quality signs with your company logo help to tie everything together and create more brand awareness.
A site like http://www.islandprinting.com.au/banners-signs/ can print things like this which would be ideal for your office space. Your office is the face of your whole company, so it needs to promote a sense of knowledge and trust if you want to get customers and clients on board. The last thing you want is for someone to visit and end up disappointed or underwhelmed. This could have an adverse effect on your business’s reputation.
Consider Employee Satisfaction
Your office is the face of your business and something that benefits customers and clients, but it also will mean your employees are more satisfied too. This is good news for you since it leads to better productivity and therefore more profit. If you look after your employees, they will look after your customers—and your business will run much more smoothly.
Furniture should be ergonomically designed for maximum comfort and performance. For example, you should opt for supportive chairs to reduce pain and strain of the muscles. Standing desks may also be useful in some cases; bear in mind the health and role of the staff member.
Another thing to consider regarding employee satisfaction is lighting. The right lighting can actually make workers more efficient. The dim glow of artificial lighting can cause eye strain, headaches, and tiredness. On the other hand, natural lighting in office environments has been shown to boost mood and function. So, use natural light where you can.
You could do this by reconfiguring your office so that desks are positioned near windows. If you’re in the process of finding an office space to buy or rent, look for somewhere which has large windows and naturally gets a lot of light. Natural light helps people see things better since human vision is designed to adjust to changes in natural light. At the very least, use “daylight bulbs” instead of harsh fluorescents. Use the right lighting, and you will find that worker productivity increases. This is because the kind of light you’re exposed to controls your melatonin levels. In turn, this affects how awake and focused you feel.
Another important aspect to consider for your employees’ satisfaction is downtime/ break areas. This gives everyone chance to relax and interact with each other, and people aren’t having to get up and leave the premises for lunch and break times.
If you can transform a tired and gloomy office into one that promotes motivation and inspiration, this will reflect positively on the overall business and make your staff much happier. You could check out an article like http://www.reliableplant.com to find out other ways to make staff happiest.
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Think About Layout
The layout of your office is something that shouldn’t be overlooked since it impacts the way your employees can perform their jobs. Think about the types of tasks your employees perform and go with a design which is both comfortable and functional. Many modern offices favor an open layout where staff work at communal tables or workstations with low walls. This allows them to interact with co-workers and is useful for group and collaborative work.
However, you will need to consider if this is the best move for your business, and it will depend on what it is you do. If your employees perform tasks that require intense concentration or privacy, then open play many not be the best route. Ideally, your office will feature both collaborative and more private areas. This means that regardless of the task, there’s a suitable space to work.
Research by Google has shown that people work best in teams of seven. This is because it’s a group size where a leader isn’t needed; members can work on an equal footing and all guide each other. Interestingly, the average family size around the world is seven—and there seems to be something a little magic about the luckiest number.
Bearing this in mind, you could go with the approach Google has, and create work areas with spaces for seven people. You might find it helps with worker productivity. Sites like www.pinterest.com have lots of visual guides and images that can help you with your research.
Good Technology Makes Tasks Quicker
Are you constantly having to apologize to customers and clients for the system being down? Or are slow computers are the bane of your employees work day? In this case, updating is essential. It might cost money upfront, but as long as you have slow computers, you are losing valuable working hours. You might even be losing customers, too, since it makes your business look unreliable.
Invest in good hardware and software. This allows workers to do their job most efficiently and also saves the from doing tedious manual tasks. What could take a worker all day could take a computer minutes with the right programs. No longer do you have to wait for ages for pages to print, or for someone to manually go through all of the company’s accounts. Modern technology means you need to hire fewer workers, and the workers that you do have are being put to best use.
Computers can of course do things much more quickly and efficiently than humans, and it keeps everything much more accurate too. So, take advantage of this and you will boost business. Websites such as www.pcworld.com will advise you on some of the best company software you could go for.
Think About Storage
Proper storage systems are vital in the smooth running of your business. Everything has to be neat and accessible, with good records kept for all transactions. Thanks to the cloud and online backup systems, the average office now has a lot less paperwork than in years gone by. But you will still always have some paper records, so you need the right pieces of furniture.
You could choose designs that blend with the rest of your office furniture, so it’s aesthetically pleasing as well as practical. You will need somewhere to keep paper files and documents, as well as general office supplies. Go with storage that’s easy to use and practical for all of your staff. It’s something to consider when you are designing and planning the layout and the look of your office. You can get more ideas from sources such as https://smallbiztrends.com
Updating your office can feel like a monumental task, and the likelihood is you will need to budget a fair amount of money to make the relevant upgrades. But when it has such a crucial role in the success of your business, it’s simply not something you can overlook.
Are you currently experiencing high staff turnover, or are losing out on valuable clients and don’t understand why? Then this could well be it. As business owners, we pour our heart and soul into our work, and when success and failure is in our hands, it’s important we take the necessary steps for it to do well. And a great office is one of many components. Spend the time, money, and resources here and it will pay off everywhere else.
As a business owner, have you put much thought into your office space?