There are benefits to adopting a laid back attitude in the office and letting your staff get on with their jobs without micromanaging. However, it’s still important to keep a structure, so that everyone knows what one another is doing and is on the same page.
You shouldn’t rule over every tiny aspect of your employees’ work like a dictator, but you should be aware of what they’re all doing so that you can make the most of successes and swiftly fix faults. Here are some simple ways of efficiently organise your staff.
Hold a Meeting at the Beginning of Each Week to Establish Targets
A meeting on a Monday morning can be a great way of structuring the week ahead and getting people motivated. Address targets for the next five days and assess whether targets for last week were met. Make sure that your targets are realistic and try to encourage people to follow them by adding rewards if they are met rather than introducing punishments if they are not met. Having these meetings can be a great team strengthening exercise as it forces everyone to be brought together.
Introduce Daily Updates on What Is Being Achieved
Get everyone to email you a list of daily updates at the end of each day so that you can clearly see what is being achieved by your business. Some bosses may prefer to have these printed off and put on their desks. From here, you can see who is and isn’t performing well, praising successful staff and helping those that are struggling.
Make Everyone’s Individual Responsibilities Clear
Having a hierarchy or some kind of order to people’s roles is important, otherwise certain people might be working on the same task or missing a task out entirely. It may be beneficial to visually represent everyone’s responsibilities through a graph that everyone can understand.Pingboard.com offers some great chart building software for doing this.
Knowing everyone’s daily schedules is important, especially if you’re not all in the office together and can’t check to see if one another is in a meeting. Personal organiser apps can help you and your colleagues to plan ahead in book in important calls and meetings without double-booking. These apps allow you update on the go, speeding up the rate of which information is shared.
Allocate Weekly Time to Organising Clutter
All offices fall victim to clutter after time. Dedicate an hour a week to an organisational task that either you or one of your staff can do. This could be cleaning up the store cupboard, clearing up emails, removing old documents or reorganising folders.
This can also be a great time for miscellaneous tasks like installing a new printer or researching new business contacts. Organising an allocated time for these odd jobs can allow preparation time, instead of randomly dragging people aside to do such tasks and interrupting their workflow.