Dealing With Entrepreneurial Overload: Steps To Get More Done In Less Time

If you’re anything like most solopreneurs, you work long hours. But wouldn’t it be great if you could more done in less time?

Here we’re going to look at how you can do just that. Often productivity problems stem from a lack of organisation. According to the evidence, upwards of 83 percent of businesses think that organisation is important to their success. Upwards of 63 percent think that the level of organisation in their business is important for their bottom line.

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Pixabay

The more disorganised your business becomes, the harder it is to ignore. It starts to affect all your processes and plays havoc with your emotions. What you need are some tips for how to get more done in less time. Let’s take a look at what you can do.

Pick Up A Virtual Assistant

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Pixabay

Thanks to modern technology, outsourcing has become easier than ever. Many solopreneurs don’t bother hiring their own administrators to deal with mundane tasks.  It is too expensive. But now you don’t actually have to hire somebody full time. Instead, you can rent out someone to perform admin work, as and when you need it.

Virtual assistants, therefore, are contractors who work for you remotely. All you need to connect with them is an internet connection. They’ll organise your calendar, respond to emails and take calls remotely. Then they’ll inform you of changes to your itinerary.

You can find virtual assistants all over the internet. The best place to start looking for one is freelance websites, like Fancy Hands and Zirtual. Find somebody who is productive, and who can condense organising your life into a few hours a week.

Bring All Of Your Tools Into The Cloud

Have you ever had a computer just suddenly die on you? It’s a horrible experience, especially when that computer contains all your essential files. The data are either lost forever. Or you have to spend hours and days trying to retrieve it at great expense.

Losing data and files was once a big worry for businesses using their own computers. But now businesses don’t actually have to store anything locally at all, thanks to the cloud.

The cloud offers all sorts of productivity boosting benefits for solopreneurs. For instance, suppose you want to give a sales presentation to a company at a different location. You no longer have to load presentations and slides onto USB sticks. Instead, you simply create presentations in the cloud on your account. Then you access them when you arrive at your destination. It’s much simpler, and it doesn’t rely on cross-platform compatibility. Everything is conducted from the same platform, no matter where you are physically located.

According to the evidence, around 82 percent of small businesses are using the cloud right now. The most popular tools are free file sharing cloud solutions, like Dropbox and Google Drive. There are, however, hundreds of solutions. If you want, you can have third-party companies build out a bespoke cloud system, dedicated to your needs.

Manage Your Inventory

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Wikimedia Commons

If you run your own ecommerce enterprise, you’ll know how hard it can sometimes be to keep track of stock. But keeping tabs on what stock you have and what stock will be coming in is essential for keeping productive. Businesses that can’t quickly analyse stock levels and see what they need waste both time and effort.

With the rise of modern stock control software, running an ecommerce business just got a lot easier. The idea of these modern systems is to bring all your processes together. A modern ecommerce business isn’t just a warehousing operation. It’s an ecosystem of different processes, like accounting, that must all come together in a manageable way.

Many businesses in the retail sector have systems for inventory management, accounting and CRM. But those systems don’t talk to each other, and that’s a problem. For solopreneurs, it means more work and more time wasted trying to integrate systems.

Get Better At Contact Management

Today’s entrepreneurs know that customer experience is important. As a result, they invest enormous effort to make sure that their customers are happy. The problem, however, is that the takes up a lot of their time. Many solopreneurs spend upwards of 25 percent of their day simply managing client issues. That’s time that could be spent on hiring new people, seeking out new customers or simply getting the job done.

So what can be done about it? Customer relations software is used to be something that was only affordable by large businesses. But thanks to dramatic declines in the price of software over the last decade, CRM tools are accessible to small businesses too. What’s more, these tools are much better than they used to be, mainly thanks to the cloud. There are plenty of options out there to choose from.

Good CRM software should be able to do things like personalised marketing and email building. Making email lists and sending out emails to clients automatically saves you an enormous amount of time and effort. The best CRM software can even reply to emails automatically, again saving you time.

Don’t Bother Manually Updating Social Media

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Flickr

Social media outreach is a significant drain on your time. But, unfortunately, it’s become central to the marketing efforts of many entrepreneurs. The problem? It’s a huge, potentially infinite, time sink that doesn’t always yield good results.

So what can be done about it? The good news is that there are now a bunch of developers trying to make social media management easier. It’s a pain having to log into five or more social media accounts every day. So these developers have come up with apps that get rid of the need to log into your social media sites and update them in real time.

Buffer and Sprout Social allow you to schedule your posts in advance, meaning you don’t have to log in throughout the day. These tools allow you to stagger your posts across different platforms. This means that you can focus on other things that are relevant to your business.

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